FT Search Manager

Searching File Systems

Migrating Notes AppsOverview

File System Searching uses a separate database to index specified File Systems.

File types indexed are doc, docx, xls, xlsx, ppt, pptx, vsd, pdf, odt, odp, ods, wpd, txt, htm and html, including in ZIP files, using Open Source Java libraries http://poi.apache.org, http://pdfbox.apache.org and http://incubator.apache.org/odftoolkit.

This allows users to search File Systems at the same time as Notes data, opening results in the native application.

Searching can be performed by Notes Client, iNotes, Browser or Web Service, and you can specify Directories as searchable objects. For example, you could index the 'g:\docs\marketing' directory, make it available to the Marketing Department only, and call it "Marketing Library". Marketing users then select "Marketing Library" when searching, which searches the contents of g:\docs\marketing.

Local File Indexing also allows users to index and search files on their local PC at the same time as searching Mail and Archives.

File Index Definitions

File Systems are indexing using the following definitions.

Server-based File Systems
The File Indexer database is installed on a Domino Server, and indexes Directories mapped to the Server.

Server File Index Settings

Local File Systems
The File Indexer database is automatically installed on each users PC, using default settings.

Local File Index Settings

Search Methods

You can search indexed File Systems using any search method - Search Form, Dialog Box, Widget, Frame/iFrame, URL, Web Service etc. In fact there is no requirement to search Notes data at all - you could for example use the Web Service to search only File Systems.

Mail Search Dialog
A search created using the Mail Search Dialog, called from a Toolbar Icon.

Mail Search Dialog

iPad Search
A search created via an iPad calling the standard Search Form.

iPad Searching

Search Results

Results appear alongside normal Search results, displayed by relevance, and are re-sortable, re-searchable, selectable and exportable. Clicking a result in the Notes Client opens the file in it's native application, and clicking a result in a Browser opens the result in a new Browser window.

Notes Search Results
Results in the Notes Client.

Notes Client Search Results

iPad Search Results
Results using an iPad.

iPad Results


To download the free File Indexer database, please click here.

IONET FT Search Manager is among the best first class Notes-Apps I have seen.

Prof. Dr. Ludwig Nastansky, University of Paderborn

We needed a tool for searching multiple databases and found that the FT Search Manager meets our needs perfectly.

Jürgen Starkl, Porsche Informatik

FT Search Manager is really the "killer app" we have been searching for....I found nothing that can compare with FT Search Manager's flexibility, ease of use, stability, and quality of results.

Brent Nye, Los Alamos National Laboratory

It's a great product at a great price and something everyone in the Notes/Domino community should be using.

Tom Markovich, Chicago Lotus Notes User Group

The Tool is actually AMAZING, it saves me A LOT of time searching through my Local Archives.

Francisco Javier Ibarra Cavazos, CEMEX

Started using your search tool - VERY good results so far. Thank You - this has been VERY helpful.

Corbett Schollmeyer, Large IT Multinational, USA

FTSM is the best thing that happened to Lotus Notes and continues to be.

Sherry Thomas, Large IT Multinational, India

IONET SoftwarePO Box 77, Paekakariki
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