Archiver for Notes

Export on Demand


In a typical migration away from IBM Notes, Administrators typically only migrate the last 6-12 months of mail.

This is insufficient if users require important older mail, e.g. employment related mail, legal information, personal mail, contact information etc.

To assist with this, the Archiver for Notes includes 'Export on Demand', a self-service approach where users search Notes data using a Browser, then export Mail, Calendar Items, Tasks, Contacts etc, when and if required (*12,000 users at one company recently used this method to migrate themselves from Notes to O365).

This saves migration resources, as users only migrate the information they actually require.

Users can search their Mail & Archives whenever they want, as many times as they want, and export to Office 365, PST, PDF, HTML and EML. For example, a user could choose to export all their Contacts, all mail to the HR department, all mail from a specific person/company, all mail with 'legal' in the subject etc, directly to Office 365.

This makes all historical Notes Mail available, without needing to migrate TB of unnecessary data.

Powerful search functionality makes it easy for users to find the data they want, and they can export as many times as required.

The following screenshots show exporting using a Browser.


1. Search
Each user sees only their own Mail & Archives. The Administrator controls options, labels, logos, and can modify the UI using CSS.

This example searches Mail and Archives for the word 'Partnerworld', where there is also at least one attachment;
Search Mail


2. Export
From the results page, users select results to export, plus the required format. The Administrator can show/hide each export option. If exporting to PST, you can also add results to an existing PST.
Export Results


3. Download
The user either downloads the exported files (zipped if multiple), or data is migrated to O365.
Export Download


4. Folder Export
Users can also use a dedicated Folder Export function, organising data into Folders prior to exporting.
Export Folders


Administrators can control all facets of the export, e.g. date ranges, types of documents allowed, number of concurrent exports, volume of data allowed, prevention of duplicates etc.


5. Demonstration Video
This short video shows Exporting on Demand, and other export functions.



For more information, please contact us, or return to the Archiver Page.