Supports 8.5.3!The FT Search Manager is a fast, multithreaded Notes & Web search engine that allows any user to search all of their favourite Notes databases (e.g. Mail & Archives) at the same time as File Systems (Local or Server-based) using standard Full Text search queries. The Search database itself can be used from either a Notes Client, Browser or Web Service, installed on a server, and/or replicated locally. The databases being searched can be anywhere.
You can search your Mail & Archives, File Systems, Mail Journals, Notes Applications, Document Repositories, Websites, Portals, Application Suites, or Quickr, and all at the same time.
Results show the Search phrases in the context of the document (like Web Search results), making it easy to locate the documents you want, and a 'Did You Mean' spell checker provides greater accuracy.
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NEW! File System Searching
The FT Search Manager now allows you to search File Systems, either locally or mapped to a Server, at the same time as Notes data. To enable local file searching;
1. Define Local Settings
| 2. Search Normally
| 3. Navigate Results
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Users can also search server-based File Systems as distinct objects, with security. For example, g:\docs\marketing could be searchable by only the Marketing Department, as an object "Marketing Library". For more information, please visit the File Indexer Page.
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NEW! iPad / iPhone / Smartphone Searching
Use your iPad, iPhone or other Smartphone to search File Systems and/or Notes data (Mail, Archives, Quickr, Apps etc) at the same time, providing information at your fingertips no matter your location.
The following illustrates File System searching using an iPad;
1. Enter Search Query
| 2. Navigate Results
| 3. Load Results
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For more information, please visit the File Indexer Page.
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Search Scope Integration
The FT Search Manager integrates with the R8 Search Scope, meaning you can roll out a standard Widget using your Widget Catalog, and each users Mail & Archive search environment will be set up and configured automatically. All your users need to do is;
1. Enter a Query
| 2. Navigate Results
| 3. Configure Search Options
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Users can also search their Mail & Archives using the options below. See more screenshots here.
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Compliance, Audit & Discovery Searching
The FT Search Manager also provides Compliance, Discovery & Audit searching by searching thousands of databases at the same time (including Mail Journals), using granular, field-level searches, then selecting and processing the results. For example, your legal department (or employees) could quickly locate all email to a particular recipient, select the appropriate results, and copy them to another database. You can also customise the processing options to fit your specific requirements.
1. Set Search Scope
| 2. Display Results Combined ...
| or Individually
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Your users can also search and process results directly from their Mail & Archives, including using iNotes. See more screenshots here.
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Searching Mail & Mail Archives
Even in R8.5, you can't search your Mail & Mail Archives simultaneously. However you can with the FT Search Manager, and directly from the Mail File (including choosing which Folders and Views to search). The Search environment is set up automatically, requiring no Administrator intervention.
1. Right Click in Mail
(or use an Icon, Widget etc)  | 2. Enter Your Query
| 3. Navigate Results
|
This means users no longer have to open individual Archives to find data - they have everything they need in one place. See more screenshots here.
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Search using iNotes
You can also search your active Mail, and all of your Archives, directly from the iNotes Client. And again, the search environment is automatically set up for each user, requiring no Administrator intervention.
1. Enter your Search Query
| 2. Navigate Results
|
You can also permit other databases (e.g. Quickr) to be searchable via iNotes, meaning iNotes can become the front end to your Mail AND other data, making it much easier to find information. See more screenshots here.
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Search using Frames
You can easily search multiple application databases from a Notes-based Search Frame, or an iFrame in a Web-based Portal.
1. Notes-based Frame searching
| 2. Browser-based iFrame searching
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You can also decide & compute which Categories, Filter Fields (Tags etc) to display, e.g. on a per-user or per-page basis.
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Translatable, Sortable and Selectable ResultsAll columns in the result set are sortable, and you can run your own functions on results selected by the user (the defaults are "Copy To Database" and "Send Newsletter"). You can additionally translate user functions into whatever language you prefer, simply by changing documents.
For example, this is the Mail Search dialog translated into French.
Key Features
- Notes, Browser and Web Service searching, server-based or locally.
- Search either Notes Data (server-based or local), File Systems (server-based or local), or both at the same time.
- Automatic setup of databases in your environment.
- Requires no additional search indexes.
- Customisable UI and results, with search phrases shown in context.
- Integrates with the R8 Search Scope environment.
- Search active Mail & Archives directly from the Mail File, including filtering to specific Folders & Views.
- Search Mail & Archives via iNotes, including custom databases.
- Search via Web Service.
- Search via Dialogbox or Frame/iFrame from any application.
- Search using the selected text in Notes documents.
- Search Quickr Places, Blogs and Wikis at the same time as any other application.
- Selectable results, allowing you to perform custom functions on selected documents.
- Sortable Result Columns.
- Search Within Results.
- Search via Category (including within databases).
- Supports 'web-style' search syntax, functions and display.
- Translate all user functions into your preferred language.
- Automatic 'Did You Mean' spell checker.
- Allows Field-level searching.
- Export Results from any page.
- Provides summary information (Top 50 Queries etc).
- Conforms to Notes security.
- Users can choose to search only relevant databases, per search.
- Automatic background indexing of local databases.
- Replaces the standard Domain Search seamlessly to users.
- Create a location-aware Intranet Search for a Portal, an 'Application Suite' Search, or plug searching into any database.
- Search specific databases, i.e. Mail Journals.
The FT Search Manager differs from Lotus Domain Search and Search Site in the following ways;
- Each user only searches databases that they actually want to search, including local databases.
- Each user can securely search their Mail & Archives (local and/or server-based, including encrypted files), at the same time as other databases.
- Each user can search their local PC data or mapped File Systems (doc, docx, xls, xlsx, ppt, pptx, pdf etc) at the same time as Notes data.
- Searching can be performed via R8 Search Scope, Form, Action, Icon, iNotes, Frame, Dialogbox, URL , Widget or Web Service.
- Searching is performed in parallel, i.e. all databases are searched at the same time, not sequentially. In tests, parallel searching processed 2000 results from 20 databases 66% faster than sequential searching.
- Multiple Search Site databases can be searched at the same time, meaning users can decide which 'sets' of databases they search, and indexes can be distributed.
- Searching can be performed by Field.
- Search results can be customised per database, along with the summary information and processing options.
- Users can process or export Search results from any page.
- Users can perform searches locally or on a server, against local and/or server-based databases.
- Users can search within results and use other advanced features.
- No additional indexing is required, as it uses existing Full Text Indexes.
- Users are not reliant on how a database is categorised.
- Most users will only want to search their Mail, Archives, and the databases they commonly use. So searching only those, and not the entire Domain, means greater search accuracy.
The FT Search Manager differs from Google Desktop in the following ways;
- You can search server-based data at the same time as local data. This is important when you want to get all information on say a Customer contract, but you don't know where it might be (your local File System, mapped File System, server-based mail, server-based document filing, local email archives etc).
- You can search using the iNotes client, DOLS or Web Service.
- You can search encrypted content, i.e. local mail archives, using the correct decryption key - your Notes ID.
- You can build the search function into your Notes Intranet/Portal Homepage, or any other Notes database.
- You can search any database with a Full Text Index - not just Mail.
- You can customise the search results returned per database, i.e. "Subject", "PostedDate" and "From" might be used for Mail, but another database might use "NewsTitle", "DocumentCreated" and "CurrentOwner" instead.
- You can modify it, e.g. change the UI, result formatting or result processing options.
- Your Notes users stay in Notes, and your Browser users stay in the Browser.
You get all the benefits of Domain Searching (even better, because each user only searches what they want to search, including local databases and their Mail), while retaining the full set of Full Text search features (Field Level searching, AND, OR, NOT, *, +, -, etc), provided using a Query Builder.
Searching can be performed locally or server-based, across any local or server-based databases, and requires no additional search indexes to be built. The only requirement is our search database installed on an R6+ Server or Client. You can also modify the search database to match your corporate look-and-feel, or search using many different methods.
We needed a tool for searching multiple databases and found that the FT Search Manager meets our needs perfectly. Also the support works very fast, as we required some enhancements (a Web Service interface for example). - Jürgen Starkl, Porsche Informatik, Austria.
"FT Search Manager is really the "killer app" we have been searching for....I found nothing that can compare with FT Search Manager's flexibility, ease of use, stability, and quality of results." - Brent Nye, Los Alamos National Laboratory, New Mexico, USA.
"Just want to compliment you for this great tool, it saves a lot of work." - Rob Buurman, Asics.
"It's a great product at a great price and something everyone in the Notes/Domino community should be using." - Tom Markovich, Chicago Lotus Notes User Group (GRANITE).
Read more here.
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