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Archiver for Notes 2.0
Easy Archiving for any Notes database, including Mail |
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The Archiver for Notes ensures that Archiving is as easy as possible, while at the same time providing a wide range of useful features.
For example, as well as scheduled archiving, the Archiver will process duplicate emails in mail files (typically up to 20%, you can check your own mail file for free here), automatically maintain database sizes at a set limit, and allow drag/drop manual Archiving. Attachments can be compressed while being archived, 'Referral stubs' can be used to preserve doclinks and view/folder appearances, and users can search their production and archive data at the same time. In fact, users don't even need to know that their data is being archived at all.
For screenshots, click the Thumbnail then navigate around using the Tabs and the 'edit' links
Learn more about the Archiver in the fantastic new book Lotus Notes Domino 8: Upgrader's Guide!
Description
The Archiver automatically creates Archives for each eligible Production Database (e.g. Mail Files) on the Archive Server. At a scheduled time per day, it archives eligible data and performs maintenance tasks, such as creating new Archives.
Each database can have multiple Archive Criteria. For each Archive Criteria, you can archive or delete the document, or simply remove attachments.
After the initial archiving has occurred, you can continue archiving the oldest or largest documents until the required database size is reached. In this way Administrators can enforce a maximum size for a database, but allow the Database Owner to decide how it gets there.
All aspects of the Archiving process are controlled by the Administrator, Notes security is observed, and full backups can still be taken for off-site storage and Disaster Recovery.
Key Features
- Completely Automatic Setup.
- Multiple Archive Criteria per database.
- Archive Criteria can be constructed from any combination of document size, document age, last modified date, last accessed date, in specific Views/Folders, or @formulas.
- Archive Criteria can archive documents, delete them, or remove attachments.
- Users can drag/drop documents to Archive instantly.
- Archive duplicated email, e.g. forwarded or replied mail to non-Notes Internet users.
- Compress attachments while Archiving.
- Retain Folder Structure in the Archive Databases.
- Restore data at any time.
- Search production and archived data simultaneously.
- Allow or prevent user modification of Archive Criteria.
- Works seamlessly with the 8.5 DAOS functionality.
- Replace archived documents with a 'Referral stub', or remove them (stubs retain document context within the view/folder and preserve doclinks).
- Archived data and functions are available in either Local or Server-based mode.
Key Functions
- Automation of common tasks reduces hands-on administration.
- Multiple customisation options allow a fine degree of control for the Administrator.
- Specify a Maximum Database size, and the Archiver will archive the oldest or largest documents until that size is reached.
- Migrate Native Notes archive data and disable Native Notes archive criteria.
- Automatically create and use new Archives when certain conditions are met, i.e. Archive Size > 100MB.
- Migrate old Archives off the server after a certain time.
- Existing Notes Security is automatically applied to the Archives.
- Customise the look and feel to fit your corporate environment.
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