IONET Home - Lotus Notes Archiving, Notes Search, Notes Workflow and Domino Change Monitoring
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Further Information
Business advantages- Quick implementation and low cost.
- Reduction of application and mail file sizes, meaning reduced time needed for backups and no need to extend hardware for more storage.
- Performance improvements.
- Implementation of a structural, long-term archive solution.
- Compliancy with your data storage requirements.
- Liability improvements (users do not have to delete information).
Application advantages- Flexible archiving criteria.
- Archive Mail, Applications and IBM Quickr Places.
- End users are not impacted by missing functionality.
- Easy to search for information.
- Easy to restore data.
- DAOS Compliant.
- Service improvement for users, with Quota's no longer being necessary.
Large Environments
The Archiver for Notes is an excellent solution for small to medium sized companies, but the solution is also powerful and flexible enough to scale for larger Notes environments. For more information, please see our features matrix.
Compliance (Journal) Archiving
Many organizations lack the resources to store their email and data for the required timeframe, and so legal data storage compliancy is not easily achieved.
This problem is easily solved with the Archiver Compliancy Solution, where the Archiver for Notes is combined with the activation of Mail Journaling on the Domino servers. Please click here for more information.
IBM Quickr
With the release of v2.6, Administrators now have the ability to archive specific Quickr Documents, Folders, Rooms or Places, or the entire Quickr server. The Administrator can link the original documents to the archived Quickr documents, and all this can all be performed with a single Profile document.
For more information, please see our Quickr Page.
Licensing
The Archiver price is determined by the number of people using a database being archived.
There are four Licensing options:
- License per user/database, per year, including maintenance, bugfixes and support for the first year. For further years, maintenance is optional at 20% of the license price.
- License per user/database, per month. The monthly license price includes maintenance, new releases, bugfixes and support. For example you can use the Archiver for only three months, then stop. Users will not notice any change and can still access the archived data as before.
- Compliance License. Archive Mail Jounals only, including maintenance, bugfixes and support for one year. For further years, maintenance is optional at 20% of the license price.
- Enterprise License. One License fee for the entire organisation, allowing an unlimited amount of Mail, Applications and Quickr Places to be archived, including maintenance, bugfixes and support for one year. For further years, maintenance is optional at 20% of the license price.
In Practice
Example 1:
An Architectural firm specialising in road and water engineering.- The company has 1,600 mail databases and total mail storage of 750GB.
- The Archiver was used to archive 500GB to an archive server, approximately two-thirds of all the mail files.
The Archiver was implemented in two days, after which all archiving continued automatically. The successful completion of the project took two months. The company did not need to extend their SAN with extra storage capacity, the full backup window of the production environment was shortened by 150 percent and there is free SAN storage capacity available for growth in the future. The company is very happy with the sophisticated search functionality, and the flexibility of the archiving solution provides all of their requirements.
Example 2:
A Banking Organisation has the following environment:- 19 clustered Domino R7 mail servers.
- Native archiving is enabled for users in the environment. Mail data is archived to two Domino archive servers with 5TB and 10TB storage capacity respectively.
Problem:
Backup of the archive servers takes three days. The storage capacity (hard disks) of the archive environment becomes limited, and extension is no longer an option.
Solution:
The Archiver was configured to archive a majority (all mail older than 200 days) of the native archives to a new archive server. Stubs were added to the native archive databases to link to the data in the new archive system, with users being unaware of this. The native archive environment appears the same, with all archived mail 'visible' at the same location. This archive action is performed twice a year and users have reader access to the new archive system, meaning the system does not change after archiving and older archives can be stored on tape.
Next Steps
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